event coordinator

Events Coordinator Department: Marketing Reports To/Works closely with: Marketing, QA, QI, Acumen Health Director/ COO / Chief Medical Officer (CMO) Location / Work Model: Hybrid / Multi-site / Travel as Required Position Overview The Events Coordinator is responsible for identifying, coordinating, and supporting Acumen Health?s participation in external events, conferences, community initiatives, sporting events, networking opportunities, and internal events. This role ensures Acumen is well represented at events that align with the organization?s goals, brand, and community presence. Key Responsibilities1. Event Research & Planning * Research and identify relevant events, conferences, trade shows, sporting events, and community opportunities. * Maintain an up-to-date calendar of upcoming events and registration deadlines. * Evaluate events based on relevance, audience, cost, and potential value to Acumen. * Make recommendations to leadership regarding events Acumen should participate in. 2. Event Registration & Coordination * Manage event registrations, applications, tickets, sponsorships, and exhibitor bookings. * Coordinate event requirements, deadlines, payments, and confirmations. * Maintain organized records of event details, contacts, costs, and commitments. * Coordinate event schedules and ensure all required materials and information are prepared. 3. Event Logistics * Coordinate venues, booths, signage, promotional materials, equipment, catering, supplies, and other event needs. * Arrange transportation, shipping, setup, and takedown when required. * Coordinate with internal team members regarding event attendance and responsibilities. * Ensure events are organized, professional, and consistent with the Acumen brand. 4. Event Representation * Coordinate Acumen?s presence and participation at events. * Attend events as required and represent Acumen professionally. * Ensure team members attending events have the information and materials they need. * Support networking and relationship-building opportunities at events. 5. Event Marketing & Materials * Coordinate with the Marketing team to ensure appropriate promotional materials, signage, social media content, and other event-related materials are prepared. * Ensure Acumen?s branding is appropriately represented at events. * Coordinate photography, content, and post-event communications where appropriate. 6. Budget & Administration * Track event costs and maintain event-related budgets and records. * Coordinate invoices, payments, registrations, and sponsorship fees. * Maintain an organized database of event contacts, vendors, and opportunities. * Provide updates to leadership on upcoming events, costs, and outcomes. 7. Post-Event Follow-Up * Track event attendance and outcomes. * Coordinate follow-up with relevant contacts, partners, or leads. * Gather feedback and identify opportunities for improvement. * Maintain records of event results to help determine future participation. Core Competencies * Highly organized and detail-oriented * Strong communication and interpersonal skills * Excellent time management and follow-through * Proactive and resourceful * Comfortable coordinating multiple events and deadlines * Professional and confident representing Acumen externally * Strong relationship-building skills * Creative and solution-oriented * Comfortable working independently and collaboratively Performance Expectations Success in this role will be demonstrated through: * Events being identified and registered for in a timely manner. * Well-organized and professional event execution. * Accurate tracking of event deadlines, costs, and logistics. * Strong coordination with internal teams and external event organizers. * Professional representation of Acumen at events. * Effective follow-up and documentation after events. * Identifying new event opportunities that align with Acumen?s goals. Qualifications * Experie