finance manager

COWICHAN INTERCULTURAL SOCIETY www.cowichanintercultural.org Finance Manager Cowichan Intercultural Society (CIS) Location: Duncan, BC (On-site / Hybrid options negotiable after onboarding) Compensation: $40?$44 per hour, based on relevant experience and qualifications Hours: Full Time Reports to: Executive Director Start date: Immediate About CIS Cowichan Intercultural Society supports newcomers and builds inclusive communities through settlement, language, family and community programs. We are seeking an experienced nonprofit finance professional to strengthen our financial systems and help ensure our resources support meaningful, sustainable services. The opportunity The Finance Manager will lead financial management and carry out the hands-on accounting that supports our programs and operations. You will take ownership of accounting in Sage, payroll oversight, reconciliations, funder financial reporting, budgeting, cash-flow forecasting and financial analysis. Working closely with the Executive Director, Finance Assistant and program managers, you will help teams manage their approved budgets, anticipate changing needs and assess the financial sustainability of programs. The Finance Manager will work collaboratively with the Finance Assistant, with clear responsibilities for preparation, processing and review. This role requires both practical accounting expertise and the judgment to turn financial information into clear recommendations and sound decisions within delegated authority. Experience in nonprofit accounting and hands-on proficiency with Sage accounting software are required. Key responsibilities Accounting and bookkeeping Maintain accurate, complete and timely accounting records in Sage, using consistent account and project coding. Coordinate accounts payable and receivable with the Finance Assistant, ensuring payments are prepared for approval and outstanding balances are monitored. Reconcile bank accounts, credit cards and relevant balance-sheet accounts. Maintain supporting documentation for transactions, journal entries, accruals, prepayments and adjustments. Track restricted funding, deferred contributions and project expenditures, applying appropriate accounting treatment. Complete monthly and year-end accounting processes and resolve discrepancies promptly. Coordinate financial administration with existing staff, with clear responsibilities for data entry, documentation and review. Payroll and employee financial administration Working with the Finance Assistant: Maintain accurate payroll allocations across programs and funding sources, supported by documented allocation methods and approvals. Reconcile payroll, deductions, remittances, benefits and RRSP contributions. Ensure payroll submissions and remittances are completed accurately and on time. Funder financial reporting and compliance Maintain a calendar of financial reporting, claim and reconciliation deadlines. Prepare timely financial claims and reports for funders, as applicable. Reconcile each financial submission to Sage and retain a clear audit trail. Review funding agreements and approved budgets to identify eligible costs, allocation requirements, restrictions and approval conditions. Monitor spending against funding limits and identify forecast underspending, overspending or potential ineligible costs early. Prepare proposed budget reallocations and amendments for Executive Director review, and provide supporting financial information for any required funder approval. Provide financial information to the Executive Director and program staff for inclusion in service, narrative and annual reports. Budgeting, forecasting and financial decisions Lead preparation of annual organizational and program budgets with the Executive Director and program managers. Produce monthly financial statements, budget-to-actual reports, variance analysis and year-end forecasts. Maintain cash-flow forecasts c