legal administrative assistant

About Us Lam Legal ? Trial Lawyers is a growing Vancouver civil litigation firm. We handle commercial, estate, construction and personal injury files, and we run a close-knit, drama-free office where people are trusted to own their work. We are hiring an experienced Legal Administrative Assistant to support our lawyers on active litigation files. You will keep files moving, stay on top of court deadlines, work directly with clients and opposing counsel, and docket your own time the way a paralegal does. Legal Support * Prepare, format and file pleadings, applications, affidavits and chambers records. * Track limitation dates and court deadlines, and maintain lawyers' calendars. * Coordinate examinations for discovery, mediations, IMEs, expert appointments and trial bookings with clients and opposing counsel. * Draft and manage correspondence with clients, counsel, experts and the courts. * Assist with document production and organizing lists of documents. * Open, maintain and close files, and keep the file system clean. Docketing Your Time Like our paralegals, you are a timekeeper. Your work is billed to clients, so you record it as you go. * Enter your own time in CosmoLex throughout the day, in 0.1-hour units, against the file you are working on ? reviewing an email 0.1, drafting a letter 0.3, a call with a client 0.2. * Write clear, specific descriptions a client would understand if they read the invoice. * Keep your docket current daily rather than reconstructing it at month end. * Ask when you are not sure which file your time belongs to. We would far rather you ask than guess. This is timekeeping, not bookkeeping. You will not be doing accounts receivable, chasing invoices or reconciling trust ? our billing team handles all of that. What We're Looking For * At least 2 years of continuous experience working in a law firm as a legal assistant, legal administrative assistant, paralegal or law clerk. * Strong organizational skills and real attention to detail. * Clear, professional written and verbal communication. * Comfortable with Microsoft Office (Outlook, Word, Excel) and Adobe Acrobat. * Able to juggle competing requests and re-prioritize calmly. * Reliable, punctual, and happy to be in the office five days a week. Strongly Preferred * Experience docketing your own time and billing it to clients ? recording time in 0.1-hour units against client files in CosmoLex, PCLaw, Clio, Soluno or similar. We will train you on CosmoLex, so you do not need our software specifically. Nice to Have * Civil litigation background ? commercial, estate, construction or personal injury. * Familiarity with BC Supreme Court filing and e-filing procedures. * Legal Administrative Assistant or paralegal certificate, completed or in progress. * A second language, particularly Cantonese, Mandarin or Punjabi. What We Offer * $55,000 ? $60,000 per year, depending on experience, on a 35-hour week ? 9:00 to 5:00, with a full hour for lunch. No evenings, no weekends, no on-call. * Extended health and dental coverage. * Free on-site parking. * Paid time off and casual dress. * A real path forward ? we promote from within. * A small, supportive team where your work is visible and valued. How to Apply Please submit your resume and a short cover letter through Indeed. Tell us about your law firm experience ? which firms, which practice areas, and how long you were at each ? and whether you have docketed your own time, and in what software. We review applications as they arrive and move quickly on strong candidates. Job Types: Full-time, Permanent Pay: $55,000.00-$60,000.00 per year Benefits: * Casual dress * Dental care * Extended health care * On-site parking * Paid time off Application question(s): * Are you able to work in person at our Vancouver office (1275 W 6th Ave), Monday to Friday, 9:00 AM to 5:00 PM? * What is your earliest available start date? * Have you docketed your own time before, in 0.1-hour units