legal assistant

Job Description Legal Assistant ? Property Law Are you looking to grow your career in a structured legal environment where your administrative expertise directly supports the successful management of real estate law matters? This permanent opportunity offers diverse responsibilities, a flexible schedule, competitive benefits, ongoing training, and an environment that encourages professional growth. What is in it for you: ? Competitive salary of 70K-80K. ? Permanent full-time position, 35 hours per week. ? Flexible start time between 8:30 am and 9:00 am. ? 4 days per week in the office. ? Three weeks of vacation starting in your first year. ? Comprehensive group benefits from day one, including dental, vision, and mental health coverage of up to $3,000. ? Employer-paid family coverage. ? 2% RRSP contribution after one year of service. ? $750 annual wellness allowance (fitness equipment, Apple Watch, etc.). ? $700 annual training budget plus four in-person training days. ? Opportunities to participate in internal committees and professional development initiatives. Responsibilities: ? Provide administrative and legal secretarial support to real estate law professionals. ? Review, edit, format, and transcribe a variety of legal documents. ? Compare documents using Litera Compare. ? Update client lists. ? Perform photocopying, printing, and document scanning. ? Monitor internal and external calls and initiate conference calls as required. ? Manage lawyers' calendars and email correspondence. ? Open new files and ensure ongoing administrative follow-up. ? Enter and update information in OnePlace. ? Coordinate travel arrangements and book hotels, restaurants, vehicles, and meeting rooms. ? Organize meetings, videoconferences, and client meetings, including catering arrangements. ? Prepare conflict search requests and follow up as required. ? Perform daily time-entry follow-up, as well as weekly and monthly reviews. ? Prepare monthly billing. ? Prepare expense reports, cheque requests, and trust account bank transfer requests. ? Prepare presentation materials as required. ? Maintain filing, reminder, and records management systems. ? Collaborate with other legal professionals, legal assistants, students, and articling students as required. ? Commission affidavits and administer oaths for lawyers and clients. What you will need to succeed: ? Diploma in Legal Secretarial Studies or an equivalent qualification. ? 7 years of experience in a private law firm supporting one or more legal professionals, ideally including a partner. ? Bilingual in English and French to support clients in both languages. ? Excellent verbal and written communication skills. ? Knowledge of legal procedures and practices. ? Proficiency with Microsoft Office and standard office software. ? Strong organizational skills with the ability to manage multiple priorities. ? Ability to work independently with minimal supervision. ? Strong team player. ? Exceptional attention to detail. Why Recruit Action? Recruit Action (agency permit: AP-2504511) provides recruit