office administrator

Job Summary We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative functions run smoothly and efficiently. Your energy and attention to detail will support our team?s productivity, enhance customer interactions, and maintain a professional office environment. This position offers an exciting opportunity to showcase your multitasking skills, technical proficiency, and commitment to excellent service in a fast-paced setting. Duties * Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy * Perform data entry tasks accurately using tools such as QuickBooks, Microsoft Office, and Google Workspace to maintain organized records * Handle clerical responsibilities such as filing, proofreading documents, and maintaining office supplies inventory * Provide exceptional customer service by addressing inquiries promptly and supporting clients or patients as needed * Assist with basic bookkeeping duties, including invoicing and expense tracking using QuickBooks or similar software * Support medical or dental office functions by managing appointment scheduling, patient records, and insurance documentation (if applicable) * Coordinate administrative tasks such as mail distribution, document preparation, and maintaining a clean, organized workspace Requirements * Proven experience in office administration or clerical roles with strong organizational skills * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools * Familiarity with QuickBooks for bookkeeping and financial record management * Excellent computer skills including data entry, file management, and internet research * Previous experience working in customer service environments with strong phone etiquette skills * Ability to handle multi-line phone systems efficiently while maintaining professionalism * Strong typing speed with high accuracy; attention to detail for proofreading documents * Experience working in medical or dental offices is a plus, especially familiarity with front desk duties and patient support roles * Demonstrated organizational skills with the ability to prioritize tasks effectively * Knowledge of filing systems and document management practices Join us as an Office Administrator and become a key contributor to our vibrant team! Your enthusiasm for organization combined with your technical expertise will help us deliver outstanding service while maintaining a seamless office environment. We value proactive individuals who thrive on multitasking and supporting our mission of operational excellence. Pay: $19.53-$32.38 per hour Work Location: In person