office administrator

Education: Bachelor's degree. Asset languages: Vietnamese. Tasks: Implement new administrative procedures . Review and evaluate new administrative procedures . Establish work priorities and ensure procedures are followed and deadlines are met. Carry out administrative activities of establishment. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assist in the preparation of operating budget and maintain inventory and budgetary controls. Assemble data and prepare periodic and special reports, manuals and correspondence. Perform data entry. Oversee and co-ordinate office administrative procedures. Advise customers on work performed and future repair requirements. Administrative and office activities. Oversee payroll administration. Write routine business and government correspondence. Type and proofread correspondence, forms and other documents. Schedule and confirm appointments. Schedule staff. Schedule work assignments. Prepare project schedules. Prepare purchase orders. Prepare expense and income reports. Perform administrative tasks. Perform basic bookkeeping tasks. Negotiate with suppliers for the provision of materials and supplies. Manage landscaping projects. Maintain registration systems, records and files. Maintain financial and personnel records. Perform general office duties. Document and prepare invoices and work orders. Provide customer service. Prepare price quotations. Co-ordinate and schedule activities. Order office supplies and maintain inventory. Conduct site visits to gather relevant information . Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents. Prepare and key in correspondence and legal documents. Assist in preparing estimates, schedules, specifications and reports. Schedule activities. Review work orders . Document customers' requirements for projects. Complete administrative duties . Computer and technology knowledge: Adobe Photoshop. Spreadsheet. Accounting software. MS Excel. MS Office. MS Outlook. MS Word. Area of work experience: Project coordination. Project planning. Landscaping. Contracts. Transportation/travel information: Own transportation. Willing to travel. Willing to travel regularly. Valid driver's licence. Work conditions and physical capabilities: Ability to work independently. Work under pressure. Tight deadlines. Attention to detail. Large workload. Personal suitability: Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Organized. Reliability. Ability to multitask. Time management. Adaptability. Integrity. Team player. Screening questions: Are you available for shift or on-call work?. Are you available to start on the date listed in the job posting?. Do you have experience working in this field?. Do you have the required certifications listed in the job posting?. Do you meet the language requirements listed in the job posting for the position (English or French)?. Employment terms options: Early morning. Flexible hours. Experience: 5 years or more. Employment terms options: On call. Weekend. Support for newcomers and refugees: Offers mentorship programs that pair newcomers and/or refugees with experienced employees . Support for youths: Provides awareness training to employees to create a welcoming work environment for youth. Support for Veterans: Provides awareness training to employees to create a welcoming work environment for Veterans . Support for Indigenous people: Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers . Support for mature workers: Provides staff with awareness training to create a welcoming work environment for mature workers .