procurement specialist

LOCATION Vaughan, ON or Belleville, ON The Opportunity HockeyStickMan is looking for an experienced, detail-oriented Procurement Specialist to strengthen the day-to-day discipline and control of our purchasing process. The primary focus of this role is maintaining the integrity of the purchase order lifecycle - ensuring that purchase orders accurately reflect what was ordered, what is still expected, what has been received, and what has changed through to final reconciliation and closure.This is a hands-on role that works closely with Procurement, Receiving, Inventory and Finance. We are looking for someone who understands that creating a PO is only the beginning of the process and who takes ownership of keeping purchasing data accurate, current and reliable. Key Responsibilities * Own and maintain purchase orders from creation through vendor confirmation, receipt, reconciliation and closure. * Create accurate POs in the ERP and ensure pricing, quantities, terms, locations and supporting documentation are correct. * Monitor open POs, expected delivery dates, partial shipments, backorders, cancellations and overdue orders. * Follow up with suppliers and internal teams to keep PO status and expected receipt information current. * Work closely with Receiving to investigate shortages, overages, substitutions and other receiving discrepancies. * Partner with Finance/AP to resolve PO, item receipt and vendor bill mismatches and reduce downstream cleanup. * Review and resolve stale or incomplete POs so that open-order data accurately represents outstanding commitments. * Help establish and document consistent purchasing processes, controls and accountability across the business. * Support supplier communication, purchasing documentation and vendor record accuracy. * Managing transfer orders to retail locations * Providing hands-on operational support as needed to assist with catch-up * Where experience allows, support replenishment purchasing by reviewing reorder points, stock levels, lead times and purchasing requirements and creating POs accordingly. What We Are Looking For * 2+ years of relevant experience in procurement, purchasing, inventory control, supply chain or a similar environment, with meaningful hands-on PO experience. * Demonstrated understanding of the full PO lifecycle, including creation, open-order management, receiving discrepancies and reconciliation. * Strong attention to detail and a desire to keep ERP data accurate and complete. * Comfort investigating discrepancies and following issues through to resolution rather than simply identifying them. * Strong Excel skills and experience working in an ERP system; NetSuite experience is a strong asset. * Clear communication skills and the ability to work effectively with vendors, warehouse/receiving teams and Finance. * Experience with retail, wholesale, distribution or e-commerce inventory is an asset. * Experience using reorder points, inventory levels, sales history or lead times to support replenishment purchasing is an asset. What Success Looks Like * Open POs are current, accurate and trusted by Procurement, Inventory, Operations and Finance. * Receiving and invoice discrepancies are identified quickly, assigned clearly and resolved promptly. * Finance spends less time investigating historical purchasing transactions and correcting preventable issues. * The ERP provides reliable visibility into what has been ordered, received and remains outstanding. * Purchasing processes become more consistent, documented and scalable as HockeyStickMan grows. About HockeyStickMan HockeyStickMan is a growing hockey equipment retailer, wholesaler and manufacturer-direct business serving customers across the globe. As we continue to scale, we are investing in stronger systems, processes and specialized talent to support our next stage of growth. Pay: $60,000.00-$75,000.00 per year Work Location: In person