accountant

Job Description We are seeking a detail-oriented and organized In-House Accountant to manage the day-to-day accounting and financial activities of our company. The successful candidate will be responsible for accounts payable, accounts receivable, invoicing, payroll, financial reporting, and project-related financial analysis. This role requires strong knowledge of accounting principles, excellent attention to detail, and experience using QuickBooks and Microsoft Excel. The In-House Accountant will work closely with management and project teams to maintain accurate financial records, monitor project performance, and support informed business decisions. Key ResponsibilitiesAccounts Payable * Receive, review, and process vendor and supplier invoices for accuracy, completeness, and compliance with company policies. * Enter invoices into QuickBooks and assign the appropriate general ledger accounts, projects, and cost codes. * Prepare and process payments by cheque, electronic transfer, or other approved payment methods. * Confirm that all payments have the required supporting documentation and authorization. * Reconcile vendor statements and resolve invoice or payment discrepancies. * Maintain accurate vendor records, payment terms, and contact information. * Respond to vendor inquiries regarding invoices and payment status. * Monitor payment deadlines to avoid late fees and take advantage of available discounts. Accounts Receivable and Invoicing * Prepare and issue accurate customer invoices according to contracts, project milestones, purchase orders, and approved billing schedules. * Record customer payments and apply them to the appropriate invoices and accounts. * Monitor outstanding receivables and follow up with customers regarding overdue balances. * Maintain accurate customer account information, billing details, and payment terms. * Investigate and resolve billing discrepancies, short payments, and account issues. * Prepare accounts receivable aging reports and provide regular collection updates to management. * Coordinate with project managers and other departments to ensure all billable work, materials, and expenses are invoiced promptly. Payroll * Prepare and process payroll accurately and on schedule. * Review employee hours, timesheets, vacation, overtime, bonuses, deductions, and other payroll information. * Maintain accurate employee payroll records and supporting documentation. * Prepare payroll remittances and assist with required government filings and year-end reporting. * Respond to employee questions regarding pay, deductions, vacation balances, and payroll documentation. * Ensure payroll activities comply with applicable employment standards, tax requirements, and company policies. Project Financial Analysis * Track project revenue, costs, expenses, labour, materials, and profitability. * Review project budgets and compare actual results against estimates and forecasts. * Identify cost overruns, billing gaps, unapproved expenses, and other financial risks. * Prepare project profitability, variance, and work-in-progress reports for management. * Work closely with project managers to ensure costs and revenues are assigned to the correct projects. * Support project forecasting, budgeting, and cash-flow planning. * Provide financial insights and recommendations to improve project performance and profitability. Financial Reporting and Reconciliation * Prepare and analyze financial statements, including income statements, balance sheets, and cash-flow reports. * Complete monthly bank, credit card, payroll, accounts payable, and accounts receivable reconciliations. * Maintain the general ledger and ensure transactions are recorded accurately and in the correct accounting periods. * Prepare month-end and year-end journal entries, accruals, and supporting schedules. * Provide timely and accurate financial reports to senior management and external accounting professionals. * Assist with budgeting, forecas