court officer

Victoria Police DepartmentCourt Information Specialist POSITION: Court Information SpecialistDEPARTMENT / DIVISION: Police / Information Risk Management / Information Support ServicesCompetition Number: P23-26Date of Issue: August 6, 2026 Closing Date: August 27, 2026Pay Group: $39.51/hr - CUPE Pay Grade 10Number of Positions: 1Duration: Regular Full-timeWork Schedule: Monday through Sunday, day shift rotation, 11-hour shiftsTo Apply: All submissions shall be sent electronically by 4:30pm on the above closing date and should include all qualifications and experience relevant to the position.POSITION FUNCTION:Responsible for the coordination of daily operations and service delivery as it relates to the maintenance and submission of fingerprints and criminal records, reports to Crown Counsel and court documents. Evaluates and develops business processes and procedures related to the court duties within the Records Section. Conducts training and provides guidance and mentorship to internal/external staff on best practices in extraction, disclosure and disposition tracking of criminal code files to ensure legislated requirements and timelines are met and adhered to.KEY DUTIES:Acts as the department representation on court related working groups and committees to establish best practices and standards in the extraction, disclosure and disposition of criminal cases. Researches best practices and presents proposals on modifications to business practices and procedures to improve efficiencies within the court position.Prepare for emerging trends and changes such as Supreme Court decisions to ensure business practices, procedures and policies are changed or advanced to ensure compliance. Research and consults with internal and external clients and partners to obtain information in areas such as investigations, court processes and disclosure of material.Assist investigators with the preparation of electronic disclosure of materials to Crown Counsel by identifying various types of documents in order to classify records according to Business Rules; convert investigative digital media and police data into electronic formats; redact information from police files as required through the Memorandum of Understanding between Police and Crown Counsel.Extract relevant information from operational investigative file(s) to create disclosure reports in an organized, indexed and searchable format and in accordance with legislated timelines. Based on legal requirements and through the application of standardized vetting codes, determine and categorize information that will be exempt from disclosure or be the subject of delayed disclosure.Review electronic data submissions to the Provincial Justice System for errors and failures including evidence text pages, criminal record, outstanding charges and grounds for detention; perform follow ups with investigative officers to ensure timely completion of court files and outstanding documentation is submitted to ensure successful prosecution is not compromised; create and maintain a diary date system for Crown Counsel submissions and requests to ensure legislated timelines are met; generate and extract electronic submissions of data from the police records management system to the provincial justice system for judicial charge approval; liaise with court registry, crown counsel, corrections, law offices, police agencies, internal staff and probation offices regarding all criminal court and disposition matters. Deal with urgent timelines in processing in custody and bail hearing court documentation for immediate court appearances/hearings.Calculate start and end dates for Jail sentences, Probation, Prohibitions and Conditional Sentence Orders for entry onto CPIC; select information for entry by the Canadian Police Information Centre (CPIC) system operator and run criminal record checks as required; use Provincial Justice System for court enquiries to track charges and waived charges from the Vic