legal secretary

Employer: Auliv Ventures Inc. Location: 15315 66 Ave #201, Surrey, BC V3S 2A2 Job Type: Permanent, Full-time, Year-round Vacancies: 1 Wage: $36.75 per hour Hours: 35 hours per week About the Role Auliv Ventures Inc. is seeking a detail-oriented and organized Legal Administrative Secretary ? Mortgage Advisor Support to join our growing team. The successful candidate will support mortgage advisors and office operations by handling administrative, legal, and client coordination duties in a fast-paced professional environment. Job Duties * Welcome customers, answer telephone calls, transfer calls, and take messages professionally. * Coordinate communication between clients, mortgage advisors, lenders, and legal professionals. * Open, review, distribute, and manage incoming mail, electronic correspondence, and confidential documents. * Schedule appointments, maintain filing systems, and manage office correspondence. * Prepare, review, proofread, and organize mortgage and legal documents, ensuring accuracy and compliance. * Assist with mortgage applications, renewals, refinancing, and client documentation. * Support document preparation for mortgage closings, renewals, refinancing, and lender submissions. * Review and proofread documents to ensure grammatical accuracy and compliance with legal procedures and lending requirements. * Maintain confidentiality of legal, financial, and client information. * Maintain organized electronic and physical filing systems for mortgage applications, legal files, and compliance records. * Establish and maintain office procedures and administrative routines to improve operational efficiency. * Order office supplies and maintain inventory levels. * Ensure compliance with government regulations, lender policies, and office procedures. * Perform basic bookkeeping, payroll support, and administrative reporting tasks. * Train staff and support daily office operations in a fast-paced environment. Job Requirements * Completion of secondary school is required. * A diploma or certificate in Legal Administration, Office Administration, Business Administration, or a related field OR * A minimum of 1 year of relevant work experience in mortgage administration, legal administration, or office coordination is required. * Excellent customer service and communication skills are required. * Occasional weekend work may be required. * Strong proofreading and document preparation abilities. * Ability to work independently and meet deadlines in a fast-paced environment.Technical & Computer Skills * Proficiency in MS Word, MS Office, MS Excel, MS Outlook, Adobe Acrobat Reader, and Zoho CRM for daily administrative tasks. Essential Skills * Ability to work in a fast-paced, deadline-driven office environment. * Ability to perform prolonged computer and administrative work. * Experience handling confidential legal and financial documentation. * Ability to prioritize multiple assignments with accuracy and efficiency. Job Benefits: Extended Health, Dental, Vision Benefits, Life and Disability Insurance Contact Information : Interested applicants can email their resumes to: admin.auliv@gmail.com. Pay: $36.75 per hour Benefits: * Dental care * On-site parking * Vision care Work Location: In person