VFX project manager

About Us White Wolf Homes focuses on custom home building, high-end spec home building, renovations, and subdivision work in Greater Victoria. We are a young, vibrant company that works hard to establish a positive work culture, engage our team, and form strong relationships with our clients, trades, and suppliers while building stunning homes. We aim to bring integrity to the building industry. What We Are Looking For We are looking for an experienced Project Manager with at least 5 years of experience in residential construction. The successful candidate must have experience in custom work as a Project Manager, strong organizational skills, and solid customer service experience. Experience with renovations is an asset. The ideal candidate values a company that operates with integrity and believes in providing quality customer service to our clients ? someone who is never late, always early, and always thinking one step ahead of what the client and the company need. We build fast. Most of our new custom homes are completed in 10-12 months, which means our Project Managers are running multiple active jobs at once with construction moving nonstop. This role suits someone who thrives on pace, stays organized under pressure, and doesn't let details slip when several projects are moving at the same time. This role is primarily office-based, with regular time on site to check in on progress, meet with clients, and see things firsthand. You will work alongside a Site Supervisor who manages the day-to-day eyes on site. Responsibilities Preconstruction: - Involved in project set up, issuing requests for bids, and discussions with homeowners and designers as required - Assist with permit submissions as required, including coordination of all plans - Manage budgets and schedules - Organize project documentation - Assist with safety plan implementation and all WorkSafe requirements - Contract organization and administration if required Construction: - Manage project budgets in partnership with clients ? track spend, flag trends early, and notify clients in advance of any budget overruns before they happen - Monitor project timelines and give clients advance notice of any delays, along with a clear explanation and plan - Update budgets as required by any changes throughout construction, and ensure change orders are issued as required - Send weekly progress update emails to clients, keeping them informed and confident in where things stand - Ensure the Site Supervisor has all information needed to keep sites flowing smoothly - Coordinate trades and schedules across multiple concurrent projects - Act as the main point of communication with homeowners throughout their build or renovation - Coordinate with architects, designers, consultants, and engineers as required throughout the project - Conduct quality control checks to ensure design requirements are being met - Meet weekly with ownership to review all active jobs, flag risks, and align on priorities - Translate construction issues, delays, or changes into clear, plain-language explanations clients can understand - Keep project software and digital documentation current and organized in real time ? this is not an area where things can fall behind Post-Construction: - Ensure a smooth handover to the client - Provide ongoing client care - Coordinate the one-year walkthrough Your Skills - Strong decision-making skills - Excellent communication skills with ownership and custom clients - Ability to multi-task and work under pressure across several active, fast-moving projects at once - Strong understanding of building materials - Ability to adapt to change as a growing business - Strong attention to detail - Ability to foresee potential issues before they arise - A proactive mindset ? you think ahead and get in front of problems rather than reacting to them - Comfortable and efficient with computers ? confident using project management software, keeping schedules and budgets updated, a